As with any system, quick and easy access to client records are essential, Kidsoft has a proven system that allows you to view, edit, update or de-activate any of the records available. This includes an infinite amount of family, siblings, etc. per child.
Email and SMS contact
Email and SMS’s are known to be quite effective at saving paper and giving accountability in terms of “…but I never received it…”. Everyone knows that some numbers are just not being answered. Sending a SMS is much cheaper than continuously phoning and are generally read within seconds of being received.
Penalty / discount invoicing
The system can be set to introduce a predefined penalty after a specific date, this is always a good incentive to ensure that fees are paid on time. Another feature is to offer a discount for early payments. A more subtle approach to ensure that parents pay the due fees on time. Alternatively there is the option to introduce neither and have your statements be more predictable. The choice is ultimately yours to decide on how to invoice your clients.
All schools have some exceptions regarding fees. Some schools offer a single mom discount, or perhaps a sibling discount. Either way discounts can be called anything and set to any amount. The amount can also be overridden with any custom value to ensure that your finest need is met.
Ad hoc invoicing
From time to time it happens that a child only comes in on odd occasions, needs a surprise transport trip or perhaps needs to stay for lunch. Whatever the need, the system writes an ad hoc invoice and adds it to the parent’s account.
Statements are generated with the schools letterhead already in place. There is no need to have stationary pre-printed. Everything happens in the background so there is no need to go through complex printing options.
Few things are more tedious than having to write a receipt for every payment and then capture it into a system against every parent. For this reason, we have created “Mass Receipting”. The purpose behind this, is to save you time and do away with the mundane tasks of administration.
Our programme allows you to add a link onto your school’s or programme’s website which allows a parent to register his/her child online, while they are browsing through your website. The Kidsoft system will automatically add this information to your existing data thereby decreasing your workload.
These are merely a few of the clever innovations that make this system one of a kind.
Should you wish to access a fully operational version of our system please contact ISM via telephone or email to get your username and password. This system is a live system so please feel free to edit, add or delete anything!